In this article, we’ll start by showing you how Geekbot – our free meeting agenda app for Microsoft Teams and Slack – can help you and your team prepare for meetings.
Specifically you will. Learn how Geekbot allows you to:
Reading: How to create an agenda app for microsoft teams
- Write agenda prep questions (like “What items should be on the agenda for this week’s standup?”) for each Meeting.
- Decide who will receive these questions and which channel their answers will be sent to.
- Schedule when these questions will be sent.
- And more.
Then, we will introduce four more meeting agenda apps for Microsoft Teams to help you make an informed decision.
Best Microsoft Teams apps Agenda Apps
- Geekbot
- Fellow
- Priority Matrix
- Decisions
- Polly
Note: Click here to create a free Geekbot account. All our features are free for teams with up to 10 active participants. For larger teams, the price is $2.50 per user for the annual plan and $3.00 per user for the monthly plan.
1. Geekbot
Geekbot is our asynchronous meeting tool for Microsoft Teams and Slack. You can use it to conduct asynchronous standups, retrospectives, surveys and polls, and other types of remote work check-ins.
In addition, Geekbot can also help you prepare meetings with agenda questions sent to attendees beforehand. In the next few sections, we’ll show you exactly how this process works functions.
Click here to create a Geekbot account and set an agenda for your next meeting by following the steps below.
Prepare and discuss your meeting agendas with Geekbot
If you’re new to Geekbot, you’ll find that it offers pre-built templates for daily standups, retrospectives, surveys, and other use cases.
In this case, we want to create a custom meeting agenda by clicking on the blue “Create your own” text above the templates.
From here you can:
- Write down your agenda questions.
- Choose which teammates receive the questions in Microsoft Teams.
- Choose the Microsoft Teams channel where the answers will be posted.
Write down your agenda questions and choose who receives them
Geekbot allows you to ask unlimited questions, so you can cover everything relevant to the upcoming meeting.
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Let’s say, for example, you have a weekly Monday meeting at all vote for the coming week. In this case, you can include questions like:
- What items should be included on the agenda for today’s weekly meeting?
- Is anyone facing challenges or roadblocks that another team member has? can help?
- Is there anything we forgot to discuss or do last week?
(And any other questions that may be relevant.)
Additionally, each member of your Microsoft Teams channel will be automatically synced to Geekbot. This makes it easy to select all meeting participants by typing their names.
You can also set up Geekbot to post the answers to these questions to any Microsoft Teams channel (e.g. the Development channel for weekly dev standups).
Also, Geekbot can help you prepare for upcoming meetings with questions like:
- What is the most important thing I need to cover in today’s meeting?
- Who on the team do I need to work with throughout the week?
Answering similar questions is a great way to prepare for meetings in advance so you don’t have to to instantly think of everything you want to say.
Schedule and send agenda preparation questions
Geekbot allows you to send one-time agenda questions or choose a regular frequency, in which questions are sent. You can choose any frequency:
- Every day (e.g. at 9:30am to prepare for the daily standup at 10:00am)
- Every week (e.g. every Thursday at 2pm in preparation for a weekly retrospective at 3pm)
- Every two weeks
- Every three weeks
- Every four weeks
- First week of the month
- Last week of the month
- Any other desired schedule
At the specified date and time, Geekbot will notify the selected participants that it is time to answer the questions via a Microsoft Teams DM.
Then , Geekbot posts the responses in a Microsoft Teams channel of your choice.
The advantage of posting the agenda questions and answers in a channel is that team members on same page before the meeting. Anyone on the team can add items to the agenda or provide feedback on why certain items should not be included.
Optional follow-up reminders
In some cases, you (or your colleagues) will receive agenda questions while you are in a flow state, at a client meeting, or in another uncomfortable situation. That’s why Geekbot also has optional reminders that can help you remember Prepare for the meeting later without interrupting your current task.
Again, these are completely optional, so not intrusive or annoying.
Geekbot is more than a meeting agenda tool
Geekbot can help you in many different situations outside of meeting preparation. As we mentioned, you can use it to perform asynchronous standups, retrospectives, surveys, and other types of remote work check-ins.
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We explore these use cases in detail in these articles :
- Daily Remote Standups: Drawbacks of Video Calls and How to Do Better Remote Standups in Slack
- How we use Geekbot to run our own distributed team from Slack
- Exact procedure to run remote retrospectives in Slack (effective and fun)
Create a free account
Geekbot is free for teams of 10 or fewer, and for larger teams $2.50 per active user per month (on annual plan) and $3.00 per active user per month (on monthly plan).
If you are interested in trying our tool, sign up for a free account here.
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2. Colleague
Fellow is an app that helps teams run productive meetings, create useful meeting agendas, record decisions, and hold each other accountable. Their Microsoft Teams integration enables collaboration on meeting agendas right in the chat app.
You can also use Fellow to take notes in video calls and send feedback requests.
3. Priority Matrix
Priority Matrix is a project management solution that helps teams prioritize tasks based on the Eisenhower Method framework. Your agenda add-in integrates with Microsoft Teams to help create and collaborate on meeting agendas.
4. Choices
Decisions is an app for Microsoft Teams and Office 365. It features a structured agenda builder to help you create an agenda and share it with teammates to ensure everyone is prepared for the discussion.
Decisions also has time tracking to keep you in the loop, one-click meeting minutes and decision tracking for each meeting.
5. Polly
Polly is an app for collecting feedback from teammates in Microsoft Teams, Slack, and Zoom. Their meeting management templates cover many use cases, including creating pre-meeting agendas.
In addition, Polly can also be used to collect feedback after a meeting and ask attendees to prioritize agendas.
Try Geekbot for free
As of now at the time of writing, Geekbot has over 170,000 happy users with a rating of 4.9/5 on Capterra.
Geekbot is free for teams of 10 people or fewer and for larger teams it costs $2.50 per active user per month (on the annual plan) and $3.00 per active user User and month (on the monthly plan).
If you are interested in trying our tool, sign up for a free account here.
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