Creating an email group in Outlook is incredibly useful when you’re sending emails to the same group of people.
You don’t have to manuallye each time -Add member email addresses You no longer type group emails.
Reading: How to create an email address group in outlook
But how do you create one?
In this article I will explain what an Outlook group is and how to create an email distribution group from your Microsoft Outlook contacts. I’ll also show you how to edit and email these groups.
This article includes:
(Click the links below to go to a section of your choice to jump.)
- How to create a group in Outlook
- For Windows platforms
- For Mac platforms
- For Outlook Web App
- How to send an email to a contact group in Outlook
- How to edit a contact list in Outlook
- Outlook basics
Let’s get started!
How to create an email group in Microsoft Outlook
The setup process an Outlook contact list varies slightly depending on whether you’re using Windows, Mac, or Outlook Web App (OWA).
Let’s take a look at how to set up a distribution group on each platform:
A. For Windows platforms
This is how you can easily create a distribution list in Outlook on Windows:
Step 1
To create a new group, first open it Outlook. Then go to the navigation panel and click on the People icon (the small icon on the bottom left of your screen).
Alternatively, you can also select New Items > More Items > Contact group on the Home tab .
Step 2
Under My Contacts select the folder where you want to save the contact group. Most people tend to save the new contact group in the Contacts folder.
Note: For this article I received several sample contacts from this website.
Step 3
Select New Contact Group from the Home tab in the top ribbon.
Step 4
Set a group name for your contact group in the Name field .
Step 5
Click Add Members Members and select “From Address Book” to add the E -Add members’ email addresses n. From Outlook Contacts” or “Create New Contact”.
This means:
- From Address Book – This typically contains the email IDs of people in your organization.
- Outlook Contact List – This mainly contains a set of external contacts that you store in a Microsoft Outlook Contacts folder
- Create a new contact – This allows you to create a new contact to add to the list.
If the contact email list contains only a group of people from your company, you can also add multiple people from your company’s global address list. (A global address list is an electronic address book that contains the contact information of everyone in an organization.)
Note : If you must re-add member emails to your list from business or personal contacts, selectjust list and click Add members to complete the process repeat.
Step 6
Once you have selected members and set up your contact group, click Save & Close , and the members field will disappear.
Once you click Save, you can test your group by sending a new email to your group contact list.
Note: If you want to add an Outlook distribution If you want to move the list to a Contacts folder in Outlook, you can do so from the Folders pane.
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Now that I’ve discussed how to create a contact email list for Outlook on Windows, let’s look at the distribution list process for Mac systems.
B. For Mac platforms
Follow these steps to create a group in Outlook for Mac devices:
Step 1
Open Outlook, go Go to the navigation bar and click People.
Image source: support.microsoft.en
Step 2
Then select Home> New contact list from the navigation bar to create a new group .
Step 3
When the contact group window appears, set a group name for your contact email list.
Step 4
Select Add just below the navigation bar and select members with their email address to add a contact to the contact list.
You can continue add multiple people to your new group via the members panel.
You can even add an existing contact email list to your new list.
Step 5
Once you have selected members and finalized your contact list, click Save and close and the members box will disappear.After you click save, you can test your contact group by creating a new one Email to your contact email list.
See also: The Email Sequence That Earned Us 100,000 in 30 Days
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Now that I’ve covered how to create a mail group in Outlook for Mac Now let’s see how to set up a mail group in Outlook Web App (OWA).
C. For the Ou tlook Web App
To set up an email group in Outlook Web App:
Step 1
Go to Outlook Web App (OWA ) and click the Contacts icon on the left.
Step 2
Click on the small arrow next to the blue New Contact and select New Group from the drop-down menu.
Step 3
When the dialog box opens, enter the name of the contact group you want to create . You can enter the group content in the description field and then click Create.
Step 4
Enter the email addresses or names of the contacts you are adding to want the email group. Once you’ve selected contacts to add to the group, click Add and you’re done!
If you are the group owner, you can view the groups you’ve created . Just click the three lines on the people page, then go to Groups > Owners.
See also: The Email Sequence That Earned Us 100,000 in 30 Days
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I have covered how to create an email group on Windows, Mac and OWA. But if you are the group owner, how do you send email to your Outlook distribution list?
How to send email to a contact group in Outlook
How to send email Mails to a multi-person e-mail group that you created in Outlook:
Open a new e-mail message in Outlook and enter the body and subject. In the To field, start typing the group ID instead of typing email addresses.
When the prompt appears, click on it and click Sending – Your email is on its way to members’ inboxes.
That’s all you need to do to send group emails to a contact group in Outlook to send.
See also: The Email Sequence That Earned Us 100,000 in 30 Days
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Now that we’ve seen how you can send group emails to your Outlook distribution list, let’s see Let’s take a look at how a group owner can edit the contact list.
How to edit a contact list in Outlook
What if you have a new E Add mail contact or the group ID of a existing group?It’s easy!
Just open Outlook and type a a new message. Then enter the group ID in the To“ field. Then right-click the list and select Edit Contact.
The contact groups tab will then open and you can easily add new members or members from the existing group removed!
Note: This process remains largely the same regardless of the platform you use with Outlook.
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Now I have covered everything about Outlook- Email groups need to know, let’s take a look at the types of groups in Outlook.
Outlook basics
There are two types of email contact groups in Microsoft Outlook :
A. Microsoft Office 365 Group
This type of group revolves around a “group email address”.
An Office 365 group enables Team members access to emails sent to one address from a shared mailbox. For example, a project team that shares a group email address is a Microsoft Office 365 group.
Anyone who sends an email to the team can send it to the Office Send 365 group. That way, they don’t have to send separate emails to each group member.
Because the entire group has access to a shared mailbox and group calendar, emails and group conversations are coordinated is much easier!
B. Outlook Contact Group
This is the type of group we covered in this article.
A contact group (also known as a distribution list) is a collection of email addresses that you can email together.
Members of a new contact group don’t share the same email address — and they don’t even have to be part of the same organization. They can be pretty much anyone you want to email as a group!
Once you’ve set up the group, you can send emails, calendar invites, and reminders to your Send entire group members with just one click. If you send an email to the group, it will be delivered to each recipient.
Note: Outlook email groups are not the same as a calendar group, which allows you to create shared calendars.
See also: The Email Sequence That Earned Us 100,000 in 30 Days
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Summary
It’s really easy to like a contact group on email clients z Microsoft Outlook and Gmail, no matter what platform you use.
You can follow the steps mentioned in this article to create multi-person groups in Windows and Mac versions of Microsoft Outlook as well as OWA .
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