If you’re here, I assume you’re tired of typing in the same email addresses over and over again and are looking for a way to stop sending emails to specific groups of people like your co-workers, family, etc .to optimize friends.
Well, you are in the right place! In this short post, we cover two topics. First, let’s create a distribution list in Google Workspace and see how you can email the latter list from Gmail. Then we’ll generate an email address for that very group and make sure you get a dedicated section in your Gmail inbox for conversations with its members.
Reading: How to create an email group list in gmail
To follow the step-by-step steps to come -To illustrate instructions, let’s say Yoda wants to create a group for all Jedis (yes…we’re fans of Star Wars at Gmelius).
Create a distribution list in Gmail
The process is straightforward and only requires three steps.
Step 1: Open Google Contacts
Yoda needs to go to his contact list by opening Google Contacts. In Gmail, you can access Google Contacts by clicking the dots in the top right menu and then selecting “Contacts” as shown below.
Step 2: Create a Google contact label
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Once in Google Contacts, the second step is to create a name for the future mailing list, e.g. E.g. “Team”, “Family”, “Friends”. In our case, Yoda creates a label “Jedis”. Once the label is created, he selects all the jedis/contacts he wants to add to the new label.
Step 3: Use the new list in Gmail
The last step is to go back to Gmail and start typing the group name you chose as a label. All email parts of the label (distribution list) are then filled in and appear immediately in the Gmail compose window. For our good old friend Yoda it looks like this:
And voilà! Now you can repeat the same steps as many times as needed if you want to create more distribution lists.
Create a group email in Gmail
We’ve made it easier to send emails to specific groups of people in Gmail. Now let’s make sure that there is a specific section in the inbox that regroups all the incoming conversations that we have with our newly created list. The process again consists of three steps.
Step 1: Create a Google Group
This time Yoda needs to access his Google Groups. Once there, the next step is to create a Google group for his Jedis. There are three screens. On the first screen, it’s important to make sure the group email address is easy to remember.
On the second screen, the key configuration point is to change “Who can post” to “Everyone on the web” as shown below:
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On the third and final screen, we just have to add all the members of the group.
Done, the Google group is configured and active. Now you have to we convert it to a shared Gmail mailbox.
Step 2: Create a shared mailbox
To do this, go to https://gmelius.com/download/ extension and install the Gmelius extension for your browser, once logged in you will see the Gmelius onboarding We want to create a “team inbox” from a google group and give the email address of our newly created group when prompted.The steps are detailed below:
Gmelius then converts the Google group into a shared Gmail inbox. The final step of the configuration is to invite the same members of your existing Google group to the Gmelius shared inbox.
Step 3: Reload Gmail
Finally, return to Gmail. A new section for your group will appear on the left navigation bar of your inbox, where you can view, comment, and delegate conversations between members of your group.
Want to learn more about shared inboxes in Gmail? Check out our page on shared Gmail inboxes.
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