If you always send emails to the same group of people, you can create a contact group (formerly known as a distribution list) that includes all recipients by using a previous email you sent them. Then, the next time you contact them or want to schedule a meeting with them, you can add the contact group to the To line of your message instead of adding each person individually.
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Open an email sent to the people you want to include in the contact group.
Reading: How to create an email distribution list in outlook 2013
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In the To field or Cc highlight all names with your mouse.
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Right click on your selection and then Copy or press Ctrl C.
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In the main Outlook window (not in the open e-mail message), click People on the navigation bar.
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Click New Contact Group.
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Enter a name for your c contact group like Special Projects.
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Click Add Members
