It’s easy to turn emails into calendar events, making it a lot easier to go through your to-do list. Using this handy calendar feature can help you keep track of events and dates without having to worry every day.
Once you’ve synced your mobile apps with your desktop programs, you can choose to show notifications on both your desktop and your phone, so you can instantly see what’s coming up today, tomorrow, or next Week. Read on to learn three easy ways to create an email calendar event.
Reading: How to create an event from an email outlook
- Drag the message onto your calendar icon. The Outlook desktop program was specially developed for your busy schedule. Features are built into the program to help you manage everything from your inbox to spam messages to your daily calendar. Syncing your daily to-do list with your Outlook account can help you keep everything in order and make your day smoother. Creating an email calendar event is as simple as dragging a message onto the calendar icon in the lower-left corner of your Outlook window.
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Once you’ve added the email to your calendar, a new window will open for you to enter the details. You can specify the time of the event, its duration, the location, and when you want notifications to appear. The event also saves the original message, giving you access to all the information you need like addresses, specific notes, and more.
- Reply with the meeting button. You can reply to a message to turn an Outlook email into a calendar event that includes the sender and everyone else in the feed. You can use the reply with meeting feature from your personal email address when arranging a phone call or lunch with friends. When you send a reply message to create a meeting, the event is added to your personal calendar and either automatically added to your recipients’ calendars or given the opportunity to do so.
Similar to dragging your message onto the calendar icon, the Reply with Meeting feature allows you to enter relevant details for the appointment. Since you’re sending the event as an email, you can also create a note with additional information for your recipients after receiving the message. A useful feature when sending a message to people in different parts of the country is identifying the time zone of the event. You can click the Time Zones option to select the time zone the meeting is from.
- Create a task. The mobile app and browser versions of Outlook make it easy to create a task that can be managed with the Microsoft To Do app and integrated with your mobile notifications, keeping you on track as you complete your tasks pursue day. Your to-do app makes it easy to manage everything in one place without having to do multiple tasks in one app. When you create a task from an email, the email subject line is automatically filled in with the task’s name, and you can then customize the task settings by setting a due date, creating reminders, and adding notes.
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Bonus: Create a Gmail event. You can easily create an event and add it to your Google calendar if you don’t use Outlook and use Gmail instead. It may take a bit of searching to find the option to create an event, but it doesn’t involve too many extra steps. Just open the email and click the three vertical dots in the bar at the top of the email with icons to discard, archive or move the email. The event fills in notes from the email message that the event came from. You can customize the event with times, dates and notifications. The original recipients in the email feed will be included as guests for the event, but you can easily add them using the Add Guests box. In addition, Google allows you to change guest permissions so they can change the event and invite others.
Keep your calendar organized by turning Outlook emails into calendar events. You’ll appreciate customized notifications to make organizing your days easier. Check out other email organization hacks too, e.g. B. how to create eye-catching signatures or when to use encryption, how to deal with spam, change your email address and much more.
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