Do you often send emails to a certain group of people at the same time? By creating a contact group in Outlook (formerly a distribution list) you can send an email to all required recipients by just typing the group name. We’ll show you how to create a distribution list in Outlook for Windows, Mac, and the web.
Reading: How to create an email list outlook
How to create an email group in Outlook on Windows
How to create one Email group in Outlook on a Windows PC, start the Outlook app on your computer.
When Outlook opens, click the People icon in the lower-left corner.
In the left sidebar select the location where you want to save your group. If you’re not sure, select Contacts.
Then select New Contact Group at the top of the Outlook Home tab.
A new window will open. Click the Name field and enter a name for your contact group.
After naming the group, click Add Members at the top of the Home tab. Then choose where you want to get your contacts from. You can People from your Outlook contact list or address book. You can also create a new email contact to add to the group.
We select the “From Outlook contacts” option.
In the window, click on the contacts you want to add to your group. You can select multiple contacts by holding down the Ctrl key on your keyboard and clicking on your contacts.
Once you’ve made your selection, select “Members” at the bottom of the current window, then select “OK.”
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In the group creation window, click “Save and close” in the top left corner.
Your Outlook email group (distribution list) has been successfully created.
To use it in your emails, compose a new email as usual. Then click the To field, enter the name of your group, and select the group from the list.
Fill in the rest of the fields in your email and click ” Send.”
Outlook will send your email to anyone you’ve added to your contact group.
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How to create a group in Outlook for Mac
Contact lists are not currently available in the new Outlook for Mac (although they to be expected ). However, if you’ve decided to stick with the legacy version for now, you can quickly create lists.
To start creating a distribution list on your Mac, launch the Outlook app. Then select the People icon in the lower-left corner of the app.
On the following screen, select New Contact List from the Home tab.
Note:
Click Untitled List and enter a descriptive name for your contact list. Then add members to this list by clicking Add on the Outlook ribbon at the top.
To add someone from your contact list, start typing their name and select them from the list. To add someone who isn’t in your contacts, enter their full email address.
When you’re done, click Save & Close in the upper-left corner of the window.
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To use the contact group, compose a new email in the Outlook app and click the To field. Then start typing your group’s name and select it from the list. You can then fill out the rest of the fields in the email and click Send to send the email to everyone in your contact group.
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How to create a distribution list in Outlook for the web
To create an email group on the web, launch your preferred web browser and open Outlook. Then sign in to your account on the website.
After signing in, select the People icon in the left sidebar of Outlook.
At the top of the page next to “New Contact ‘, click the down arrow icon and select New Contact List.
A New Contact List window will open. Click the Contact List Name field and enter a name for your group. Click the “Add email addresses” field and enter the name or email addresses you want to add to the group.
Optionally add some group details in the ” Description”. Then click “Create” below.
Your contact group is now created.
To use it, compose a new email and select the To field. Start typing your group’s name and select it when it appears in the list. Fill in the rest of the email fields and send your email.
This is it! Everyone you add to your group gets your email.
While you’re at it, learn how to use rules in Outlook to automate your email tasks.
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