Email marketing is one of the most effective strategies for increasing sales. A business email is also essential for businesses and professionals to enhance branding and authority. Therefore, this article explains how to create an email account for professional use.
A professional email address refers to an account with your domain name. A custom email address gives your brand credibility.
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At the end of this article, you can create custom email accounts for professional use.
How to create an email Mail Account for Professional Use – Video Tutorial
In this Hostinger Academy video you will learn how to create a professional email account.
Creating business emails used to be time consuming and complicated. Fortunately, you can now get custom domain-based emails in five easy steps.
1. Register a domain name
The first step in creating a professional email address is buying a domain name. Your registered domain will appear after the “@” symbol in the email address – for example [email protected].
Hostingers Domain- Checker helps you find unique domain names for your company’s website. You can also register a domain name for free when it’s bundled with some of our hosting plans. Therefore, you don’t need to purchase a domain name separately.
Here are the steps to register a domain name with Hostinger:
- Use the domain checker and enter a preferred domain. Click Search to check availability. If you’re not sure which domain name to choose, use a domain name generator.
- Select an available domain and click Add to Cart → Continue to Cart.
- Choose a period between one and three years, create an account and choose your payment. Once you click Send Secure Payment, log in to your account.
- After you log in to your Hostinger account, click Setup to configure the domain name.
- The next screen shows several forms to fill out. The information you enter is important as it will appear in the public database of the WHOIS lookup tool.
- To activate your domain name, please verify it within 15 days.
2. Choose an Email Hosting Provider
Once you have a domain name ready, choose an email hosting plan.
All Hostinger web hosting plans included free custom emails. We also offer two affordable plans, Titan.
The Business Email plan costs $0.99/month and is suitable for small to medium-sized users Company. The plan includes 10 GB of storage with advanced spam and virus protection. Another option is the Enterprise Email plan, which costs $2.49/month and offers 30 GBof storage.
Both options are available with a one-click import feature to migrate your old emails to Hostinger.
Hostinger also offers Google Workspace email hosting. This option lets you use other Google tools like Calendar, Meet, Chat, Drive, Docs, and Sheets. Hostinger Google Workspace hosting is $6/month for 30 GB email storage.
3. Setting up email services
Each email service provider has its own way of setting up an account. The steps to set up a custom email with Hostinger depend on the service you choose.
Web Hosting Plans
Some web hosting providers close E mail services in their packages. For example, Hostinger’s web hosting plans include a free custom email address.
Once you’ve logged into your account, follow these steps to register a Hostinger email account with your Set up web hosting package:
- Go to Email → Manage.
- Click Create email account to continue.
- Add the email address and password and click then click Create.
- To configure the email account on mobile devices, select the application and click Set up . Follow the instructions for your application and click Finish.
Another option is to select Create another account, to create more custom email addresses.
Titan Email Hosting
If you just want to create custom email addresses, you can also use a premium email hosting service. For example, Hostinger offers two Titan Email Hosting plans that are suitable for businesses.
Once you’ve purchased one of the plans, sign up with Hostinger to create a business email account .
Here are the steps to create a new email address with Titan:
- Click the Setup button next to your Plan and Enter domain name → Continue. li>
- In the main menu, go to Emails and select the domain name. Click Email Accounts to continue.
- Click the Create new email account button and enter the address, password and recovery email address .
- After composing the email, you can access the webmail and mobile application. Click Done to complete the setup.
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Google Workspace
Another option is the E -Mail hosting by Google Workspace. After purchase, sign in to your account to configure email accounts.
Follow these steps to set up Google Workspace Email with Hostinger:
- If you don’t have a domain yet, click Claim a domain for your custom email address and follow the registration process. If you already have a domain, click Setup next to Google Workspace email.
- Follow the Registration instructions by entering your business information and creating the admin email address.
- Go to Emails to access the E email inbox or sign in directly with Google.
After creating the email address, verify your domain.
Google will give you a domain verification code. Verify domain ownership by going to hPanel → Advanced → DNS Zone Editor.
In the DNS Zone Editor, add a TXT record with the verification code added to Google. You can also verify your domain with a CNAME record.
When your domain points to Hostinger, all required Google MX records are automatically added. However, if your domain points elsewhere, you’ll need to set up the records manually.
For those who already have a website, you can also customize your domain by adding a meta tag from your Google Admin console confirm.
In the management console, click Domains → Manage Domains → Add Domain. Enter your domain name, then click Next and Confirm ownership.
On the next page, you have two options to verify your domain: Upload an HTML code file to your website or add a meta tag.
For the first option download the file and upload it via an FTP client up to your website. Next, access the file by typing its directory path in a web browser. Example: example.com/thefilename.html.
If you see the text google-site-verification on your screen, go back to Google Admin Go back to Console and click the Confirm button.
Another option is to copy the HTML tag to the index.html to add to your website. Paste the code after the section and before the first tag.
The code should look something like in look like this example:
Once verified, you can use the custom email address.
4. Configure the email addresses
Once you have set up the custom email address, configure it first before sending any messages. Personalizing your email can increase professionalism and authority. For example, you can add a full name, company name, and contact information to each email.
Follow these steps to add a signature using Hostinger Webmail:
- Go to Your Email Accounts setting and click Webmail.
- Enter your credentials, go go to Settings → Identities and select the email address.
- Add your professional information under Signature and click Save changes to finish.
Another option is to use free tools like Designhill Email Signature Generator, MySignature, Mail-Signatures and HubSpot . Some tools offer pre-designed templates, others have drag-and-drop functionality to customize the design.
5. Set up an email client
An email client is a program or application that sends and receives emails directly through devices, including desktop computers and mobile phones. It works hand in hand with an email server. Because of this, the definitions of the two components often overlap.
E-mail servers are software that runs on servers that store all e-mail from the Internet. They can belong to a hosting company, an internet service provider or a webmail provider. Its function is to connect users to email servers.
The main advantage of an email client is to manage multiple emails in one place, making your work more efficient. Typically, email clients also offer integrations with various apps like Google Calendar and Dropbox to increase productivity.
Users can download a free email application such as Mozilla Thunderbird and Apple Mail to set up an email client.
Here is a step-by-step guide to configuring any software as an email client:
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First find the IMAP/POP3 and SMTP server settings. These are protocols that email clients use to retrieve messages from email servers.
The steps to do this may differ depending on the email hosting service. If you are using Hostinger email hosting as part of your web hosting plan, follow these steps:
- Go to your hPanel and click below it Manage your email schedule.
- Go to Configuration Settings. Access your email server settings under Manual Configuration.
Save the information for the next steps.
If You are using Titan email hosting from Hostinger, log in to your account and open the email settings. Click Configure Desktop App to get the email server settings.
If you’re using Google Workspace, sign in to your Gmail account and click the gear icon in the top right of your screen.
Click Show all settings and locate the Forwarding and POP/IMAP tab strong>. Enable IMAP access by clicking the bullet point and Save Changes.
Once you have completed all the server details for incoming and outgoing E -Mails, add them to your email client. Each application has its own way of adding this information. This is how the process looks like in Thunderbird and Apple Mail.
Thunderbird
Here they are Steps to add mail server details using Mozilla Thunderbird:
- Go to Mozilla Thunderbird and click the Email button.
- Enter your name, email address and password and click Next.
- Thunderbird uses your domain name to determine your account settings. Click Done to complete the process.
If the system cannot find your account settings, edit your server names and specify the IMAP/POP3 ports manually. Click Try again until Mozilla Thunderbird can configure your address.
That’s it. You can now send and manage email directly from your Mozilla Thunderbird client.
Apple Mail
Note that Apple Mail is only available at Mac OS 10.0 is available or later.
Access your Apple Mail client and navigate to Mail → Add Account → Other Mail Account.
A pop-up window will appear. Select your email account provider and click Next.
Enter the required details such as your name, email address and password. Click Sign In.
Apple Mail will automatically attempt to connect to your email server.
If the system fails, the error message “Unable to confirm account name or password” appears. In this case, enter the values for Incoming/Outgoing Mail Servers and Ports manually. When you’re done, click the blue Sign In button to complete the setup.
You can now effectively manage all your mailboxes in a single application. Apple Mail also allows you to add several supporting apps from your mobile phones, e.g. B. Contacts, Notes, and Calendar.
Conclusion
Creating a custom email account is a great way to build branding and authority. Whether for an established business or a freelancer, a custom email address makes your brand more legitimate.
Here are the steps to create an email account for professional use:
- Register a domain name. Buy a domain from a registrar or purchase a hosting plan to create free domain-based email.
- Choose an email hosting provider. Get a dedicated provider and secure environment for sending, receiving and storing email.
- Set up business email services. Activate your hosting service and create business email addresses.
- Configure your new email address. Personalize your emails to make them look more professional. For example, use a personal username next to a company name. Also, create general mailboxes to receive requests.
- Set up an email client. Install email client software to manage your business email from desktop or mobile.
After following this guide, you’re on time to create your own custom email account for professional use. Don’t hesitate to comment below if you have any questions or suggestions.
How to create an email account FAQ
Now that you know how to create an E -Create a mail account for professional use, Here are some frequently asked questions on the subject.
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