Do you drive a car for work, are you self-employed and use your car for business purposes, or are you an employer who wants to make it easier for your employees to record mileage? Then this IRS mileage log template is for you.
Printable mileage log template for 2023
You can download the printable mileage log template that uses the standard IRS mileage rate for 2023 – 65, 5 cents per mile for business driving.
Reading: How to create a mileage log for irs audit
Remember to use the 2022 IRS mileage rate when tracking trips for the past year. View a summary of historical mileage.
Important note: If you choose the Google spreadsheet version, you will need to copy the spreadsheet to your own spreadsheet. You cannot edit this directly as it is publicly available. For a faster solution, download the Excel file or use the Driversnote app.
Logging your mileage can sometimes be a long and tedious process, but there are some things you can do to make it a little easier for yourself, or your team, your employees. One way to start is by using a template, as this will ensure you have all the necessary information when reporting your miles to the IRS.
How to Use the Mileage Report Template
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A Mileage Log is a monthly or yearly record of your business trips that the IRS or your employer may request for tax deduction or reimbursement purposes.
The minimum information requirements, regardless of your situation, are the miles of each business trip, the total mileage of the year, the time (a date is enough), the place (your destination) and the purpose of each trip. You can log all this information in our printable PDF, Excel and Sheets mileage log templates.
You need to log not only your business trips but also your private trips (if you use the same vehicle for both). ). You may need to be able to demonstrate the business usage percentage, so it is important that you can provide the information required for the calculation.
The IRS mileage rates for 2023 are:
- 65.5 cents per mile for business purposes.
- 22 cents per mile for medical or relocation purposes. for qualified active duty military personnel
- 14 cents per kilometer driven in the service of non-profit organizations.
You could be screened through no fault of your own and the IRS will trace you ask about your mileage logs, so always make sure to keep them in a safe place and make copies.
What to include in your IRS mileage log template
When it comes to documentation business miles , this is what the IRS considers to be appropriate records.
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It is necessary for you to keep trip log records up to date. This means that the logbook template must be completed on or just prior to departure. Anything updated once a week is generally considered sufficient.
The IRS requires you to include the following in your mileage log template:
- The actual number of miles driven business trip
- The date of each trip
- The destination and purpose of your trip
- The total kilometers you drove during the year
You don’t have to worry about the format of your logbook as long as all the necessary information is included. Anything from a paper, journal, and ledger to digital spreadsheets, CSV files, PDF files, and Xlxs (Microsoft’s Excel) will be accepted by the IRS. However, we recommend considering an app like Driversnote to save time and ensure all your records are compliant.
Keep your mileage logs available for audits
First need You regularly update your records to ensure they are accurate and up to date. The IRS requires that you keep your mileage form for three years from the date you file your income tax return with your deduction.
Save time by using an automated mileage log app
Mileage tracking apps like Driversnote record your journey in real time, saving you the time and hassle of manually entering data for each journey. Just launch the app and start tracking; The app then records your ride as you drive. You have a recorded ride with start and end times, start and end points and the ability to indicate the purpose of your ride.
Using an app, organizing and keeping mileage logs eases your shoulders; the app keeps track of the data for you, and your complete mileage form is just a few clicks away anytime.
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Mileage Log Template FAQ
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