When you go on vacation, it is very useful to set up an out-of-office reply for your emails. These automatic replies let people who email you know that you’re not available to reply to their messages. How to set up an out of office automatic reply in Microsoft Outlook desktop app and web.
How to set up an out of office reply in Outlook desktop app
To set up out of office automatic replies in To set up the Microsoft Outlook desktop app, go to File > Automatic Replies > Send Automatic Replies.
Reading: How to create an out of office email
See also: The logo design process: a guide to professional logo development
Note: The following steps apply to users with a Microsoft Exchange account. If you don’t see the words “Connected to: Microsoft Exchange” at the bottom of your Outlook window, see our article on setting up the Out of Office reply in Outlook with an IMAP/POP3 account.
- Open Outlook and click on File in the menu bar. You can find this in the top left corner of your window.
- Then click Auto replies (out of office). The Automatic Replies window will then appear.
Note: If you are using an older version of Outlook, e.g. B. Outlook 2007, go to Tools > Out of Office Assistant.
- Next, click Send Automatic Replies.
- Enable Check the “Send only during this period” check box. Set the days when you are out of the office. You can skip this step if you want to manually turn off auto replies when you get back to the office.
- Then set your auto out of office reply on the “In my organization” tab. This is the automatic reply sent to people from your company who email you while you’re away.
Note: Outlook does not attach your signature when sending automatic replies. If you have a signature, you can include it below your message. If you don’t have one, see our guide to adding an email signature in Outlook.
- Set your out of office auto reply on the Outside my organization tab. This applies to people outside your company, e.g. B. Customers and suppliers. You can copy what you typed for In my organization, or you can paste something different for people outside your organization. You can even uncheck the “Auto reply…” box if you don’t want to send them an auto reply while you’re out of the office.
See also: How to Start a Blog for your Etsy Shop
Note: You can also set different out of office auto replies for different people. Just click the Rules… button in the bottom left corner and add a rule for each person or email subject.
How to set up out-of-office replies in Microsoft Outlook on web version
If you are using the web version of Outlook, you can set up out-of-office replies by going to Settings > View all Outlook settings > Email > Automatic replies. Then enable automatic replies, write your message and click save.
- Go to your Outlook page. You can quickly get there by clicking this link or by going to any web browser and typing outlook.live.com in the address bar.
- Then log in to your Outlook account when prompted.
- Next, click the Settings icon. This is the gear icon that you can find at the top right of the page.
- Then select View all Outlook settings. You can see this in the bottom right sidebar. The settings window will then appear.
- Select the E-mail tab, then click Automatic replies.
- Click Enable automatic replies. You can then set your automatic reply dates by ticking the box “Send replies only during a specific period of time”. You can skip this step if you want to manually turn off automatic replies when you’re back in the office, e.g. B. if you are not sure when you are coming back. Otherwise, this option is much more convenient.
- Enter your vacation message. This is the automatic reply sent to people from your company who email you while you’re away.
Note: Outlook does not attach your signature when it sends automatic replies . If you have a signature, you can include it below your message. If you don’t have one, learn how to add an email signature in Outlook.
See also: How to Create a Zip File in Windows 7
- Finally, click on Save.
.
