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How to Make a Resume: Step-by-Step Writing Guide for 2023

Getting an interview is a race against the clock – dozens of job seekers have already written their resumes and applied for *their* dream job.

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How to beat them and find that position?

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Let’s start with our step-by-step guide to creating the perfect resume.

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Want to save time and have your resume ready in 5 minutes? Try our resume builder. It’s quick and easy to use. You also get ready-made content to add with one click. Check out 20 resume templates and create your resume here.

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Create your resume now

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Sample resume created with our builder – See more sample resumes here.

One of our users, Nikos, said:

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[I used] a nice template I found on Zety. My resume is now one page, not three. Same stuff.

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To learn the basics of how to write a resume properly, watch our video first:

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Our guide is to write a resume for any job. However, for maximum efficiency, it is ideal to create a resume for your specific situation. Check out some of our guides, they might apply to you too:

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  • CV with no experience
  • Entry-level CV</li
  • CV for students
  • Resume for students
  • Resume for internships
  • Resume for college applications
  • Resume for teenagers
  • Resume for a part-time job
  • Resume with employment gaps
  • Career change resume
  • Military to civilian resume
  • Federal resume
  • US CV
  • Canadian CV
  • Special CV Examples for 500 Jobs

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In case you were wondering! What the US and Canada call a CV is called a Curriculum Vitae (CV) in most other parts of the world. South Africa, India, New Zealand and Australia tend to use the terms CV and CV interchangeably. For more information, see the differences between a CV and a CV.

If you are an international reader, go to:

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  • How to write a CV for a job in 7 easy steps: (15 examples)
  • CV format for a job in India

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For the first time create a resume? Not sure how to complete each of the items listed above? No problem. Click on any of these links to read our tips on that particular step and for examples of how to get it right.

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How to create a CV

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  1. Choose the right CV format
  2. Add your contact and personal details
  3. Start with a headline (CV Summary or CV Goal)
  4. List your relevant work experience

    Pro Tip: There are several studies that theorize links between resume cues and candidate personality and employability, further influencing resume hiring decisions. Be careful what information you provide!

    2. Add your contact information and personal details

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    A career diplomat knows what information should be disclosed and what information is better withheld.

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    Similarly, there are basic elements that you must include in the contact information section, but you should also know what not to include in a resume:

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    Contact information for a resume:

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    • Name: First name, last name (middle name optional) .
    • Phone number: The private mobile phone is preferred to the private phone number.
    • E-mail address: Nowadays communication is preferred.
    • LinkedIn URL: Add your LinkedIn profile (hiring managers will be spying on you anyway).

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    Contact details to omit:

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    • Date of Birth: Adding your date of birth could result in age discrimination. Add only when necessary, e.g. for jobs that serve alcohol.
    • Second email address or phone number: A second email address, postal address, or phone number will only confuse you ( and you).
    • Photo/Headshot: Resume photos and profile photos are typically not recommended in the United States.

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    Contact information, which is optional:

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    • Home address: Leave your address on your resume unless required.
    • CV title
    • Personal website

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    Personal websites and social media can now be listed in a resume header:

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    Marketing Advice? Possibly. But employers will be looking for you online anyway, so keep that in mind.

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    To ensure the personal information on your resume is correct, see our guide to contact information for resumes.

    Pro Tip:Give them a professional email address, not your old school number (gossipgirl212xoxo@…) or an outdated email provider (…@hotmail.com). Studies have proven that a formal email address is far more rewarding than an informal one.

    3. Start with a headline (resume summary or resume goal)

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    You know that most Tinder users have little patience? And it takes a witty statement or a provocative image to get a person not to swipe you left?

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    Well, the employer flips through resumes just as quickly. In less than 7 seconds, as our HR stats report shows, hiring managers scan your resume and make an initial decision. This means that your resume/summary statement/objective is likely to catch the eye the longest because it’s at the top of the page.

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    You’re must write a statement that gives an attractive picture of your candidacy. After all, what is the purpose of a resume if not to give the best impression of your potential as a candidate? The only question is: which one should you choose?

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    How to write a resume profile that will have the recruiter swipe right:

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    What is a CV Summary?

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    Do you have enough relevant experience? Choose the resume summary that summarizes your position-related skills and qualifications.

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    Let’s take a look at how to (or not) write a professional resume, with true and false Examples to clarify:

    Difference? Wrong focuses on day-to-day duties, not achievements. Right showcases the skills, accomplishments, and experience of an IT consultant resume.

    Pro Tip: The “right” resume summary above also credited the company by name. This is a great way to ensure your resume feels personalized and not just sent to every company out there.

    See more examples of resume summaries.

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    What is a resume goal statement

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    Choose the CV objective if you have no or at least no professional experience in connection with the desired position (newcomers, lateral entrants, students, etc.). They will argue that although you have no experience for this position, you do have relevant experience and transferrable skills from other areas.

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    Let’s look at another set of good ones /bad examples of writing a resume goal:

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    In the right one, we used some transferrable skills from the previous company and some proud achievements in the resume… with numbers. Remember: Numbers speak louder than words! The fake one doesn’t show enough to get the hiring manager’s attention.

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    Feel free to look at other objective CV examples – and for more experienced candidates, it’s worth considering a qualifications summary too.

    Pro Tip: In case you noticed that the first person perspective was used in both of the “wrong” examples above. Avoid this on your resume.

    When creating a resume in our builder, drag

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    Higher level applicants, e.g. B. Executives and managers should list up to 15 years of relevant work experience and begin each bullet point with meaningful action verbs Period.

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    Mid-level job seekers should provide detailed Include job descriptions of relevant positions and a brief mention of all other positions.

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    Entry candidates should list and describe all paid work, with particular emphasis on key responsibilities and accomplishments.

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    First-time job seekers with no work experience can still specify a different background, e.g. a role in a student organization, an internship, or volunteering to fill out their experience section.

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    When you’re learning how to write a resume, remember that the best resume templates Highlight your experience and suitability. Don’t hide it with the wrong order, a boring resume layout, or a characterless template. With dozens of good resume examples, templates and styles, Zety is the best online resume maker.

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    Create a resume builder app in no time with our resume builder app and 20 great templates.

    Have you experienced a spell of unemployment? Do not worry! Check out our guide: How to explain gaps in your resume.

    5. Properly refer to your education

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    Many people treat the education section as an afterthought, but you shouldn’t. It is an essential part of your resume structure.

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    How to list your education on a resume:

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    • Put your highest degree first.
    • List all other degrees in reverse chronological order.
    • Skip the high school information if you have graduated from a university.
    • Mention completed credits if your education is ongoing (some college on a resume is better than none).
    • Add relevant coursework, list honors in your Apply for or mention the awards you have received (e.g. making the Dean’s List).
    • Conclude with relevant extracurricular activities.

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    Simple, right? Here’s a quick look at how to list education on a resume:

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    how to write a resume education section

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    As for mentioning your GPA on a resume, it’s only a good idea if you’ve recently Graduated and your GPA was high enough to impress employers: at least a 3.5. Otherwise just leave it out of your application.

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    Want to know how to create a resume education section if you have a GED or don’t have a degree? Not sure about the right resume education format? Read our article on how to put education on a resume.

    Pro Tip: Don’t lie on your resume or resume education section. A credit just before a diploma is not a diploma. Also, don’t round up your grade point average. Many business administration degrees do not necessarily improve job prospects anyway.

    6. Use relevant skills that match the job ad

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    Your skills are critical to making your resume relevant to the job (and to to make employers attractive) ). A good resume uses the job posting as a reference and includes resume keywords to show you’re a good fit for the job.

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    What are hard and soft skills skills?

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    Hard skills are specific skills and knowledge (e.g. Photoshop, handling a till).

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    Soft skills are self-developed characteristics learned in life (e.g. people skills, adaptability).

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    Taken together, these form a set of skills inherent in a job seeker Set of skills and abilities.

    Pro Tip: Don’t list irrelevant skills! An IT resume doesn’t need to reveal your veterinary skills, and a chef resume shouldn’t include your Photoshop skills.

    What skills should be on a resume?

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    Remember that job description you had on hand from back in the day? Read it again and pay attention to any specific skills mentioned in it. If you have any of these, great: these are the keywords to include on your resume! Not only will this make your resume more ATS-friendly, you’ll also prove to recruiters that you’re the right person for the job.

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    If you’d like For further guidance, here’s one List of some common skills you can include on a resume:

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    • Communication Skills – This can include social skills, non-verbal communication and listening skills, and interpersonal skills.
    • Technical skills – Knowledge required to perform specific tasks, such as computer skills or clerical skills.
    • Job-specific skills – Special skills that the company specifically needs.
    • li>
    • Leadership and Management Skills – Ability to be a good manager, leader and supervisor.
    • Critical Thinking Ability – Ability to make your own thought-based decisions and take initiative. Includes analytical skills, decision-making skills and problem-solving skills.
    • Organizational Skills – A talent for planning, organizing and executing initiatives.
    • Transferable Skills – for career changers, these are skills that you have learned and can transfer to your new role.

    Pro Tip: Don’t just google “skills for an [industry] resume” and type in the results. Take the time to match your resume skills list to the job posting, as we mentioned earlier.

    How to list skills on a resume?

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    There are several ways to include a list of skills on a resume . For most, a simple Skills section containing 5-6 key skills and your language level will do:

    How to add a skills section to a resume

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    For certain job titles and technical skills, you may want to list your specific skills per item to indicate them specific Details on the skill areas you excel in:

    Skills to put on a skills section on the resume

    Pro Tip: Not every skill is worth mentioning on a resume! Saying you can use Microsoft Word is like boasting you can use a fork.

    7. Add Additional Important Resume Sections

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    Here’s the thing – every resume includes the sections above. But what should a resume contain to be personalized?

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    Make your resume unique by adding additional resume information. Additional sections on your resume can show just about anything about you, from your proud credentials to languages ​​you speak fluently and more.

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    How to customize your resume highlight with additional sections:

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    Hobbies and Interests

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    You may not think that yours Love of baseball and being an assistant coach at Little League would be of interest to a potential employer. However, listing your hobbies and interests subtly proves your ability to work in a team and the coaching can verify your leadership and management skills.

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    Voluntary work

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    Volunteering increases employability, studies find. For most job seekers, listing volunteering in one of your additional resume sections is a great way to demonstrate your dedication and values. It also lets them know that you don’t just care about the money. Volunteer work is an excellent alternative for beginners or first-time applicants without experience.

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    Internship experience

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    The indication Internships on your CV is only okay if you’re fresh out of school, have had one or two other jobs, or haven’t been in the market more than 4-5 years.

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    Certifications and awards

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    Have all the certifications and licenses to include on your resume ? If they’re relevant to the profession and the industry, include them!

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    First place in a chilli cook-off at the state fair? If you want to become a chef, it will definitely help. Likewise, a food safety certification or food handling license that you already hold would certainly be in your favor.

    Languages

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    Speak another language ? Impressive! Listing language skills on a resume only enhances your usefulness as an employee, especially in international companies or in places where a large population speaks this second language. List the language, the international variant (e.g. Latin American Spanish) and your language skills.

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    Projects

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    You can add projects as a separate section if you have completed a series of projects, or simply mention a project or two under each job description.

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    Publications

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    Have you written articles for a blog, newspaper or scientific journal? Mention these publications in a resume. If your published material is not online, create a brief bibliography of the works you wish to acknowledge.

    How to make your resume stand out with additional sections

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    Even if you have done graphic design or other creative work, or if your list of publications or projects is closed long for a resume. Consider building an online portfolio to document everything. In this case, link to it via the contact area.

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    8. Add a cover letter to your CV

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    You must always submit a cover letter. In your cover letter or application letter, you can address things that you need to keep short on your resume. Plus, it allows you to speak in normal sentences with ease!

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    Sounds like overkill? think again Most employers think that a CV is not enough to make a decision.Follow our guide to writing a cover letter (or a cover letter with no experience, or a cover letter for an internship) and you’ll get the job done quickly and painlessly.

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    Plus, a great Cover letter that matches your resume gives you an edge over other candidates. You can write it in our cover letter generator here. It could look like this:

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    Check out more cover letter templates and get started you by writing .

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    9. Correct, save and send your resume the right way

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    You’re almost there, but don’t send it off yet. Here are some resume best practices to keep in mind so you can be sure you’ve written the perfect resume:

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    Proofreadingorg, your resume, and cover letter appear in a sea of ​​similar emails from other job seekers competing for the same position as you.

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    Find the name of the person who will read your resume and personalize your email with this information. Sending a resume is much more persuasive if you use “Dear Susan” instead of “To Whom It May Concern”.

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    Important Notes

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    CV tips for making a resume of a CV

    That was super detailed, we know that. So here are a few general resume tips for creating a resume:

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    • Stay relevant – Every single bullet point on your resume should prove that You are the best possible candidate.
    • Tailor Made – Create a CV specific to a specific position and company you wish to apply to. Name the company and select skills related to the open position.
    • Select the right one – Use active voice, write a headline for your Situation and don’t add unnecessary details.
    • Be consistent – Use the same formatting, style, color and conventions throughout your resume.
    • Check it again—Do not submit your resume until you are sure there are no typos or errors. Ask a friend for help or go through a CV review.
    • Create a CV online – Use Zety’s simple CV wizard to create your cover letter and CV in no time write. More than twenty resume examples and templates are here to help you. And with the tips and advice along the way, you know you’ll have a great CV that will land that dream job! We believe it’s the best resume maker out there.

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    Have questions about writing a resume? Not sure how to create the perfect work experience resume section or how to create a skills or accomplishments resume list? Reach out to us in the comments below and we’ll answer your questions. Thanks for reading and good luck in creating your resume!

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    Frequently asked questions about creating a resume for a job

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    What is a resume?

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    A resume, also known as a curriculum vitae or curriculum vitae, is a document that describes a professional and academic background , relevant skills and achievements of the person. It is typically used to introduce yourself to a potential employer and to showcase your qualifications when applying for a job.

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    Do you need a specific type? Zety has prepared hundreds of resume examples, from a beginner resume to a software engineer resume to a video resume. Visit our site to find your own.

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    How to create a resume for a job?

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    First read the job posting carefully to find resume keywords that you are aiming for to attract the candidate Pass tracking software test. Next, create resume sections necessary to showcase yourself, your qualifications and your strengths. The sections are:

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    • Personal Information
    • Professional Summary or Objective
    • Employment History
    • Education
    • Skills
    • Other, such as awards, certificates and licenses or languages

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    Depending on industry and experience, must You think about which additional sections work best. But you definitely can’t write a resume without the other five. You can save yourself the worry by using our resume maker.

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    How to write a resume for the first time?

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    Write your first resume with transferable skills in the Skills and Resume Goals sections. In the Work History section, add examples of achievements that demonstrate your qualities of a valuable employee, such as: B. Curiosity, willingness to learn and helpful and developed communication skills. Internships and volunteer work fit in perfectly. Most importantly, write your academic achievements just below the goal to highlight your educational progress.

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    How do I create a good resume that will impress recruiters?

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    An impressive resume is one that reads and looks good. So before you start with start writing the essential details of your professional and academic achievements, take care of the formatting and layout of the resume.

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    Only then move on, the greatest achievements under each Add section: Resume Profile , Experience, Education and Skills. But – extra parts make the strongest impression, so don’t forget to include awards, certifications or licenses, or extracurricular activities on your resume. Say you’re an achiever, not a doer.

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    What is the format of a resume?

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    The chronological format / strong> is the most popular resume format, suitable for any applicant – an entry-level position, a specialist or an executive. By selecting it, you choose to show your career progress.

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    Functional format or competency-based resume presents you in the best light when changing careers. It focuses on your skills and leaves your professional background behind.

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    Combination format, also known as hybrid, is a well-blended mix of the chronological and functional formats. It is the most complex to write as it includes a skills summary and an extended experience section suitable for managerial positions.

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    How to write a resume in Word created ?

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    You can save yourself the trouble and use a ready-made Word resume template. But if you already have some experience with text formatting (and a lot of time), start creating your CV in Word. Create a clean layout, choose an easy-to-read font and limit the number of graphic elements to the page not to overwhelm the ATS. Then add the main and additional resume sections in an order appropriate to the resume format. At the end, save it in a Word or PDF file and follow the recruiter’s instructions.

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    Or, if you need a top-notch resume that can be created in minutes and looks better than any Word resume, choose one of Zety’s resume templates, add Add your info and get that job.

    See also: How to Make a Website Without a Website Builder

    Reading: How to create a good resume for job

    What does a good CV look like in 2023?

    See also: How to Make a Website Without a Website Builder

    Reading: How to create a good resume for job

    In 2023 you need to make an even stronger impression than in previous years. Use a modern resume template and add the most important sections: personal information, summary or objective, work history, education and skills. Add and quantify your best performers under each section. Show your prospective employer that you’ve made a difference and will continue to make results.

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